In this guide, we will be making a rule that moves any email that has the word invoice in the title to a different folder.

The Rules in Outlook are very powerful and can be used for many different things

Create a SubFolder

  1. Navigate to a location on Outlook that you want to add a new folder.
  2. Right Click on a Folder and from the pop out menu select 'Create new subfolder'.
  3. Type in a name of the new folder.

(1 minute)

Create a Rule

  1. Click on the Cog, top right.
  2. Click on 'Mail'.
  3. Click on 'Inbox and sweep rules'.
  4. Click on the +symbol.
  5. Give the new rule a name.
  6. Click on the drop down under 'When the message arrives...' (1)
  7. Click on one of the types that best suits your needs, in this guide we are choosing 'It includes these words' (2).
  8. Now chose 'in the subject', you can also use 'in the subject or body..', but any message that has a word like invoice in will be moved.
  9. In the popup window, type in the word you want to use (3), in this case 'Invoice' and then click on the +symbol (4).
  10. Now you can see that the word has moved down (5), you can repeat step 9 and add additional key words.
    • .
  11. Now Click on OK (6).
  12. Now Click on the drop down options in the section 'Do all of the following'.
  13. On the drop down menu, click on 'Move, copy or delete'.
  14. Now Click on 'Move the message to folder...'.
  15. Navigate to the new folder you created in the earlier step.
  16. In this example, we are using Invoices (7).
  17. Click on OK. (8)
  18. Your rule is now all set up, click on OK (9)